Knowing how to apply for Digital Tachograph Card is essential for drivers of large vehicles in the UK who are required to record driving hours and activities. Whether you're a new driver, renewing your card, or ordering a replacement, following the correct process ensures compliance with legal requirements.
In this guide, we'll walk you through everything you need to know to apply for a digital tachograph card or renew an existing one.
What is a Digital Tachograph Card?
A digital tachograph card records a driver’s activities, ensuring that the vehicle complies with road safety regulations. It helps monitor driving hours, rest periods, and other essential details, protecting drivers and other road users by reducing fatigue-related incidents. If you operate heavy goods vehicles (HGVs), public service vehicles (PSVs), or large commercial vehicles, you need to apply for a tachograph card.
Who Needs to Apply for a Digital Tachograph Card?
Any driver operating vehicles over 3.5 tonnes in the UK for commercial purposes must apply for a driver digital tachograph card. Additionally, any vehicles used for the transport of passengers exceeding nine seats also require a tachograph card. Without one, drivers and their employers may face legal penalties, including fines and vehicle impounding.
Step-by-Step Guide on How to Apply for Digital Tachograph Card
- Choose the Type of Application
First, identify if you're applying for a new digital driver card, renewing your existing one, or replacing a lost or stolen card. Different forms are used depending on your situation:- New drivers will need to complete the D777B form.
- Renewal can be done online or via a renewal form.
- Lost or Stolen cards require a replacement application with immediate action.
- Complete the Application Form
You can begin the application form from the GOV.UK website. To complete your application, you will need some basic details, such as:- Name
- Address
- National Insurance number
- Date of birth
- Driver license details
- Submit Your Application
You can fill out the details online and submit them directly to the DVLA. Alternatively, post your completed form to the DVLA address provided on the form. - Pay the Application Fee
For your first GB driver digital tachograph card: £32
Renew an expired card: £19
Replace a lost/stolen card: £19
These fees are subject to change, so it's essential to check the most up-to-date information on GOV.UK. The fee covers card issuance and processing. - Wait for Processing
It typically takes up to 10 working days for the DVLA to process your application and issue your card. If you have not received your card after this period, contact the DVLA for an update.
Renewing or Replacing Your Tachograph Card
You should renew your digital tachograph card every five years. The renewal process is straightforward, and reminders are often sent by the DVLA before your card expires. Apply for digital tachograph card renewal within 90 days of its expiration to avoid any disruptions.
If your card is lost, stolen, or damaged, you must apply for a new tacho card immediately. You can still drive without your card for a maximum of 15 days, provided you report the issue to the DVLA and apply for a replacement as soon as possible.
Can I Apply for a Digital Tachograph Card Online?
Yes, you can apply for a digital tachograph card online through the DVLA’s digital tachograph service portal. The online method is more efficient and reduces waiting times. Ensure you have the necessary documents, such as your driver's license and national insurance number, before starting the online application.
Supporting Documents for Your Application
When applying for a tachograph card, ensure you have the following documents:
- A valid UK driver’s license
- Proof of identity (if necessary)
- National Insurance number
Tachograph Card Costs and Validity
- How much is a digital tachograph card?
For your first GB driver digital tachograph card: £32
Renew an expired card: £19
Replace a lost/stolen card: £19 - How long is a tachograph card valid?
Digital tachograph cards are valid for five years. Be sure to renew your card within the 90-day window before it expires to maintain compliance with regulations.
Frequently Asked Questions - How to Apply for Digital Tachograph Card
How to apply for a tacho card as a new driver?
New drivers must fill out the D777B form and submit it either online or via post. Be sure to provide your driver’s license details and personal information.
How to get a tacho card replacement if lost or stolen?
You can apply for a replacement online or by post. Report the lost or stolen card to the DVLA immediately and continue driving for a maximum of 15 days without it.
Is there a fee to replace a tachograph card?
Yes, the cost to replace a tachograph card is £19.
How much is a tachograph card renewal?
The fee for renewing a tachograph card is £19, which covers the five-year validity.
Do I need a digital tachograph card for non-commercial vehicles?
If you drive non-commercial vehicles under 3.5 tonnes, you do not need a digital tachograph card. The card is specifically required for HGVs and vehicles used for commercial transportation of goods and passengers.
Conclusion - How to Apply for Digital Tachograph Card
Applying for a digital tachograph card is a legal necessity for drivers operating large commercial vehicles in the UK. The process is straightforward and can be completed online or via post. Ensuring that your card is up-to-date and valid protects both drivers and employers from penalties and ensures compliance with EU and UK road safety regulations.
For more details on the application process, including specific forms and costs, visit the official GOV.UK page.
Further Reading
If you've found our post, "How to Apply for Digital Tachograph Card" useful, you might also be interested in:
- Download Tacho Cards
- How To Lock In Company Card & Lock Out
- What Is The Driving Without A Tacho Card Fine?
About The Author
Simon Theaker
Simon has over 20 years of dealing with tachograph analysis, and the technologies involved.
His in-depth knowledge and hands-on experience have made him a key behind-the-scenes member of the TachoMagic team.
Through his blogs, Simon hopes to make the lives of Fleet Managers easier, as he shares the answers to some of the most common questions he has received.
