Failure to comply to vehicle unit download requirements can result company operator licence's being suspended, curtailed, or even revoked. So, needless to say that it is important to make sure that the vehicle unit is downloaded as often as it should be!
In this article, we will clarify exactly what these vehicle unit download requirements are.
How Often Must The Vehicle Unit Be Downloaded?
You must download data from the vehicle unit:
- At least every 90 calendar days.
- Immediately before transferring control of the use of the vehicle to another person (for example, when the vehicle is sold).
- As soon as permanently removing the unit from service in the vehicle.
- As soon as you become aware that the vehicle unit is malfunctioning, if it is possible to download data.
- Immediately when it is reasonably foreseeable that data will be erased imminently.
- As often as necessary to ensure that no data is lost (the Vehicle Unit holds 365 days’ worth of average data, after which the memory is full and the oldest data is overwritten and lost).
Can Vehicle Unit Data Be Downloaded Automatically?
The most effective way of downloading your Vehicle Unit data is through automatic remote downloads!
If you're manually downloading data from your vehicles, you're spending at least 15 minutes (or 45 for a full VU download) per vehicle. On top of that, you have to actually remember to do it, which is a pain in itself when there is so much already going on.
However, Tachomagic's Remote Tachograph Download solution allows Vehicles data (and Driver data) to be uploaded to our servers automatically. This means no more waiting around for your vehicles to return, or going out of your way to make the downloads.
How Does Automatically Downloading Vehicle Unit Data Work?
For this part, we can only tell you how it works at TachoMagic!
To make your Vehicle Unit automatically download, an FMB640 device must be purchased. This take just 10 minutes to set-up, and is connected to your tachograph unit. Once it has been set-up, that's it! The device will automatically upload your Driver and Vehicle data throughout the day to our TachoMagic servers.
All that is left for you to do is log into your TachoMagic account and check out the reports. All the important information is there on your Dashboard for you to see at a glance!
Conclusion - How Often Must The Vehicle Unit Be Downloaded?
In order to avoid any nasty surprises to you company operator licence, you must download vehicle data at least every 90 days, but the more often you do this, then better!
If you'd rather save the hassle and have it automatically done, you can use TachoMagic's automatic Remote Downloads. Once it's set up, you'll have have to worry about it again!
You can get started by signing up below!
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